Ministry/Department: Trade Development Authority of Pakistan, Ministry of Commerce
Role Summary:
Assist the department in formulating a consistent approach toward all sourcing, purchasing, tendering activities, and contract administration. The role includes developing and executing procurement strategies.
Duties & Responsibilities:
- Process purchase requisitions and purchase orders.
- Prepare RFPs, receive quotations, bids, or proposals, evaluate, and negotiate contract tenns in compliance with regulations.
- Monitor and forecast upcoming levels of demand.
- Conduct market analysis to secure the best purchasing deals.
- Ensure proper tracking of requisitions and purchase orders and update the database.
- Identify new suppliers to maintain healthy competition.
- Ensure timely delivery of quality goods at the best price.
- Manage service contracts.
- Oversee logistics and inventory management.
Area of Expertise:
Professional Skills:
- Proficiency in EPADs
- Preparation of Procurement Plans
- Preparation of Tender Documents (Advertisements, RFP, EOI)
- Technical & Financial Evaluation of Bids
- PPRA & EPADs Regulatory Compliance
- Risk Assessment & Mitigation
- Responding to bidder and stakeholder queries/clarifications
- Drafting minutes for Procurement and Grievance Response Committees
- Contract Administration (including open & closed framework agreements)
Administrative Skills:
- Liaising with Regulatory Stakeholders
- Administration & Team Management
- Physical & Digital Data Management
- Compliance with FBR & PRA
- Handling Ambiguity
Soft Skills:
- Team Player
- Presentation Skills
- Collaboration
- Communication Skills
- Research & Problem-Solving
- Adaptability & Attention to Detail
- Communication Planning
- Strong Advisory & Negotiation Skills
- Informed Decision-Making
Qualifications & Experience:
- Bachelor’s Degree (14 years of education in Business Administration, Finance, or related field) with 8 years of post-qualification professional experience in procurement.
- Master’s Degree (l6 years of education in Business Administration, Finance, or related field) with 5 years of post-qualification professional experience in procurement.
- Sound knowledge of PPRA rules and EPADs.
- Ability to work under pressure with minimal supervision.
- Proficiency in core IT applications, particularly MS Office (Word, Excel, PowerPoint